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| Bid Classification: |
Services
|
|---|---|
| Bid Type: | RFP |
| Bid Number: | RFP-CMS-2022-01 |
| Bid Name: | Architectural & Engineering Services for the Modernization of the Coldstream Municipal Office |
| Bid Status: | Awarded |
| Bid Awarded Date: | Thu Oct 13, 2022 (EDT) |
| Published Date: | Thu Aug 11, 2022 1:18 PM (EDT) |
| Bid Closing Date: | Thu Sep 8, 2022 2:00 PM (EDT) |
| Question Deadline: | Thu Sep 1, 2022 2:00 PM (EDT) |
| Electronic Auctions: | Not Applicable |
| Language for Bid Submissions: | English unless specified in the bid document |
| Submission Type: | Online Submissions Only |
| Submission Address: | Online Submissions Only |
| Public Opening: | No |
| Description: |
The Municipality of Middlesex Centre (“the Municipality”) is seeking proposal submissions (“Proposals”) for architectural and engineering services for building permit, design, contract documents and contract administration in relation to the modernization renovation of the Coldstream Municipal Office located at 10227 Ilderton Road in the Municipality of Middlesex Centre as noted in the Request for Proposal (“RFP”) document(s). |
| Bid Document Access: | Bid document preview, bid opportunity, and award notices are available on the site free of charge. Suppliers are not required to register for a bid opportunity prior to previewing unsecured bid documents. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. To obtain an unsecured version of the bid document and/or to participate in this opportunity, an annual or a per bid fee must be paid (annual fee - $461.90, per bid fee - $138.64). |
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Meeting Locations
The following are the meeting times and locations for the bid:
Awarded Summary
In accordance with the corporate Procurement of Goods & Services Policy (Policy No. CPS.21.01), dated January 1, 2021, Bid No. RFP-CMS-2022-01 was publicly tendered utilizing Bids & Tenders, an online portal that connects suppliers providing various goods and services to buyers from the Municipal, Provincial, Education, Crown Corporation, Housing, Construction and Healthcare sectors and Private companies from across Canada.
Following the submission of bids on September 8, 2022, nine (9) submissions were received through the Bids & Tenders portal.
Submission Results:
| Company | Fee Percentage |
| 2MK | 4.8% |
| Cornerstone | 7.25% |
| DPAI | 10.65% |
| Vallee | 9.74% |
| L360 | 7.8% |
| Matter | 6.2% |
| Spriet | 7.5% |
| The Ventin Group | 6.2% |
| Wasylko | 7.35% |
Evaluations for the above RFP were conducted on Friday September 9, 2022, from 9:30 a.m. – 12:30 p.m. The following Middlesex Centre staff took part in the proposal evaluations:
- Michael Di Lullo - CAO
- Scott Mairs – Director of Community Services
- Arnie Marsman – Chief Building Official
- Marco Masutti – Building Inspector
Proposals were evaluated using the following criteria and were scored as a consensus.
Category | Weighting |
|---|---|
Technical Proposal (Part A) | |
Responsiveness to the RFP including completeness, comprehensiveness, and quality of the submission | 5% |
Project Understanding (section 2.3.2) | 20% |
Team Organization & Qualifications (section 2.3.3) | 30% |
Approach (section 2.3.4) | 25% |
Total Part A | 80% |
Financial Proposal (Part B) | |
Total Fee (% of total construction budget of $4,000,000) | 20% |
Total Part B | 20% |
| Total (Part A & B) | 100 points |
The top three proponents listed below were invited to an interview.
- Matter Architects
- Cornerstone
- The Ventin Group
Interviews took place on September 22nd & 26th, 2022. The following Middlesex Centre staff took part in the interview evaluations:
- Michael Di Lullo - CAO
- Scott Mairs – Director of Community Services
- Arnie Marsman – Chief Building Official
- Marco Masutti – Building Inspector
- Wayne Ysebaert – Deputy Chief Building Official
Interviews were evaluated using the following criteria and were scored as a consensus.
Category | Weighting |
|---|---|
Interview Evaluation | |
Architects’ history & capabilities to perform the required services | 20% |
Related experience on similar types of projects | 20% |
Familiarity with local geography and facilities | 20% |
Project Management skills/experience | 20% |
Design approach/methodology | 20% |
Total | 100% |
Upon completion of the interview evaluations, The Ventin Group (pending Council approval) was selected as the successful proponent for this project.